Thank you for your interest in exploring career opportunities in New Hampshire State Government.Prior to clicking the "Apply Now" button above, it is important that you read the requirements for this position below.Please bear in mind that your education and experience must be relevant to the specific position you apply for.Complete your on-line profile including your employment history, education history, credentials, and contact information.You are encouraged to attach a copy of your current resume, however resumes will not be accepted in place of a fully completed application for employment.Original transcripts with a Registrar's signature and/or seal may be scanned and attached to your profile.

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State of New Hampshire Job Posting

Executive Secretary

Department of Health and Human Services

Division for Children, Youth, & Families

Concord District Office

LG 11

#18513

$28,275.00-$32,857.50 USD

The State of New Hampshire, Department of Health and Human Services, Division for Children, Youth, and Families has a full time vacancy for an Executive Secretary.



Summary:


Reports to the DCYF Juvenile Services District Office Supervisor performing administrative support functions; assists the Juvenile Probation and Parole Supervisor or a Child Protective Service Supervisor; and provides diverse and complex support services for the Juvenile Probation and Parole Unit or a Child Protective Service Supervisor within the Children, Youth and Families Division. Upholds the vision and mission of the agency through utilizing the Practice Model theories, beliefs and principles in daily practice.



Responsibilities:


Relieves the supervisor of administrative detail, answering questions for other staff and for the public, making appointments, coordinating scheduling of after hour work assignments, and coordinating the inventory and purchasing of supplies for the unit.

Responds to requests for information from case members, courts, etc., including answering and screening phone calls on behalf of management and professional staff and routing calls to appropriate personnel and/or recording messages.

Operates a personal computer, utilizing various software applications and complex case management systems, to produce a variety of data, forms, reports, schedules, and update unit and case files on behalf of or for use by unit staff.

Completes applicable hard copy forms corresponding to case activities and enters related case information into case management systems to ensure electronic and paper case records are synchronized; performs required follow-up activities.

Drafts and prepares correspondence, requests for information, case and court documents regarding legal and/or highly confidential subject matter, on behalf of staff or for approval by the unit supervisor, through verbal instruction, written material, or by transcribing recorded dictation.

Reviews materials, reports, court documents and forms prepared to ensure accurate content and formatting standards are adhered to, including checking and verifying typed documents; corrects or seeks clarification of inconsistencies and prepares final drafts.

Collects, analyzes and prepares material for statistical reports such as travel money, IV-B, time and attendance of staff for use at state office level.

Interacts with other state/municipal agencies and with other offices within the Department regarding administrative matters and to coordinate offender-monitoring or supervised visitation activities.

Assists the DCYF Supervisors in cross-training support staff in pertinent aspects of unit-specific support functions to ensure that routine responsibilities can be achieved.

Provides clerical support assistance to other program areas as needed and requested by the Manager to ensure that daily objectives are met throughout the district office.



MINIMUM QUALIFICATIONS:


Education: Completion of high school, G.E.D. or its equivalent, including courses in office procedures, word processing, or typing. Each additional year of approved formal education may be substituted for one year of required work experience.



Experience:
Three years' experience in a secretarial position including supervisory, administrative support, or office management experience.

Employees may be required to pay an agency/union fee.

For further information please contact Charlene Lavoie, Supervisor VI, ...@DHHS.NH.GOV, 603-###-####.



Documents that can't be submitted online may be forwarded to:


Department of Health and Human Services- Human Resources

129 Pleasant Street

Concord, NH 03301

EOE

TDD Access: Relay NH 1-800-###-####

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